# Meetings

### The meetings module manages each step required to conduct meetings:

- Creating and sending meeting agendas
- Recording attendance
- Recording voting results
- Creating and sending meeting minutes

Before processing meetings on PropertyIQ, make sure you have created all the motions you’ll need using the motions library. There’s a separate page that steps you through the functions of the motions library. You can access the motions library page by [clicking here.](/content/resources/motions-library.html)

### Settings that affect meetings (1 min)
- How to configure meeting preferences in your PropertyIQ settings

### Templates required for meetings (1 min)
- Standard merge templates required for each meeting type.

### The meetings screen (1 min)
- How to view meetings from the meeting screen
- How to print meeting worksheets

### Creating a new meeting (2 mins)
- How to add a new meeting, record the venue and choose arrears rules

### Sending meeting notices (4 mins)
- How to generate the agenda motion report
- Adding attachments to the notices
- How to generate and send meeting notices

### Recording attendance (1.5 mins)
- How to record attendance and update committee member details from the meeting
- Automatically generate attendance records and committee reports

### Recording voting results (1.5 mins)
- How to record and calculate the results of your meeting motions

### Creating and sending the minutes (3 mins)
- How to generate the minutes motion report
- Adding attachments to the minutes
- How to generate and send meeting minutes

### The extras tab (1 min)
- The extras tab – how to view and update building card information from the meeting card

### The Notes tab (30 sec)
- How to create and print notes and reminders from the notes tab of the meeting card.

### The Alerts tab (30 sec)
- How to create and edit alerts from the alerts tab

### The Documents tab (1 min)
- How to view, edit, delete and print documents
- How to email a document

[Click here](/content/assets/propertyiq/documents/Step-by-step-Guide-to-Conducting-Meetings.pdf) to view the detailed guide about meetings.